Day: September 18, 2022

The not-so-recent focus on information governance has generated a renewed interest in records management, records management profession, and the value of records management to the organization. The role is redefined in business to be a strategic resource to the CEO… Read More

Why should organizations have a good filing system Filing means keeping documents in a safe place and being able to find them easily and quickly. Documents that are cared for will not easily tear, get lost or dirty. A filing… Read More

Archival institutions cannot be passive recipients of records judged by others to be worthy of permanent preservation.  As the professionally trained staff who work in the facility, archivists have a direct role to play in identifying and preserving the small… Read More

Security of Records refers to protecting and safeguarding of records against loss or damage. many organizations have set up registries without minimum appreciation of the very real hazards to which those systems stand exposed. Reasons for having Security of records… Read More

Search Room Search room refers to a room in an archival building where the archives users/ clients sit and consult the materials. Search Room Services User Education The search room is headed by reference archivist whose responsibility is to help… Read More

Archives retrieval refers to locating a particular document, file or record and delivering it for use. Or it refers to locating an archival material and delivering it for use by archival users. Finding aids: They are also referred to as… Read More

It refers to the process of physically organizing records to reveal their contents and significance in accordance with the accepted archival principles of provenance and original order.  Principles of arrangement Principle of provenance Principle of original order  Principle of provenance… Read More

This is a process by which Archives add to their holdings (collection) by accepting archival materials as donation, transfers, purchases or loan. Or It’s a process by which archives physically secure materials through Donations, purchase, gifts, loaning, transfer, legal deposit,… Read More

The management of records in both small / large organisation involves large investment in personnel, supplies, equipment and office floor space. Record storage refers to the equipment and systems used to file records during their useful lifetime in an organisation.… Read More

Archives can be defined in three different ways depending on the contract: The Archival program The building housing archival materials The Archival materials themselves Definition of terms Archives refer to records, usually but not necessarily non-current records, of enduring value… Read More