February 2022

Contract review is an essential step in the contracting process. It provides for independent advice on the acceptability of the procurement process undertaken, and the proposed commitment of funds by the highest level authority or officer with the appropriate authority. Award is the formal decision and approval to establish a contract, e.g. services contract or […]

Includes activities related to requirement definition and preliminary procurement planning up to issuance of bid solicitation. During this phase, various activities may arise such as: Verify the requisition form for goods and services, the funding and the security requirements Review the requirement and analyze options Verify the statement of work Identify environmental performance considerations Choose

Contract activities can be split into two distinct but interdependent phases: pre-contract award/renewal and post-contract management. Contract management is command and control of the activities spanning both phases, but the potential value adding outcomes of post contract management will not be realized unless effective pre-contract management has resulted in a contract that addresses all stakeholders‘

1. Preparation of procurement plan(s) 2. Preparation of procurement specification and initiation of the procurement process. 3. Preparation of pre-qualification/tender/bid documents. 4. Advertisement/initiation of bids e.g. print media, online, website. 5. Receiving and opening of bids. 6. Evaluation of bids. 7. Adjudication and contract award. 8. Notification of contract award both winner and losers. 9.

The Procurement cycle is the cyclical process of key steps when procuring goods or services, from identification of a need and conducting market analysis through to the process of selecting the supplier, managing their performance and reviewing lessons learnt. Potential suppliers should: 1) Have capacity to deliver. 2) Have financial capabilities. 3) References from previous

A specification is a description of the physical or functional characteristics of a good, service, or a construction item. It is a description of what the purchaser seeks to buy, and to which a bidder/offeror must be responsive in order to be considered for award of a contract. The more clear and precise the specifications

Customer Needs Identification is the process of determining what and how a customer wants a product to perform. Customer Needs are non-technical, and they reflect the customers‘ perception of the product, not the actual design specifications, although frequently they are closely related. Customer Needs Identification has two major goals: 1. To keep the product focused

Public procurement principles set the framework for managing public procurement requirements and also within which procurement practitioners must work. So as practitioners it is important to not only know and understand these principles but to internalize them so that they serve as guiding principles in our decision making process. By integrating these principles into our

The procurement plan shall include but not be limited to the following information: Detailed breakdown of the goods, works, consultancy es and services required; A schedule of the planned delivery, implementation or completion dates for all goods, works, consultancies and services required; Estimate of the value of each procurement package of goods, works, consultancies and

Forecasting Forecasting is the first, and arguably the most important step in the procurement process because it provides the opportunity to link the procurement plan to the overall business strategy and objectives of the ministry/project and the national budget. When forecasting, consideration should be given to the following: Defining your procurement requirements; Assessing the capacity

There are two types of procurement plan: 1. Consolidated procurement plan 2. Individual procurement plan.. Consolidated procurement plans Consolidated procurement plans are often developed for the whole organization, but depending on the structure and level of decentralization these may be developed at the corporate, divisional, country office or business unit level – or even at

1. It lists all requirements expected to be procured over a period of time. 2. From it the procurement schedule is developed, which establishes the timelines for carrying out each step in the procurement process up to contract award and the fulfillment of the requirement. 3. It allows for the consolidation of similar requirements under