September 18, 2022

The not-so-recent focus on information governance has generated a renewed interest in records management, records management profession, and the value of records management to the organization. The role is redefined in business to be a strategic resource to the CEO as organizations look to better understand, measure, and manage the unprecedented growth in electronic information […]

Why should organizations have a good filing system Filing means keeping documents in a safe place and being able to find them easily and quickly. Documents that are cared for will not easily tear, get lost or dirty. A filing system is the central record-keeping system for an organisation. It helps you to be organized,

Archival institutions cannot be passive recipients of records judged by others to be worthy of permanent preservation.  As the professionally trained staff who work in the facility, archivists have a direct role to play in identifying and preserving the small percentage of records of enduring value found amid the mass of records generated in the

Security of Records refers to protecting and safeguarding of records against loss or damage. many organizations have set up registries without minimum appreciation of the very real hazards to which those systems stand exposed. Reasons for having Security of records Security of records is needed because: Confidential information must be protected Information must not be

Search Room Search room refers to a room in an archival building where the archives users/ clients sit and consult the materials. Search Room Services User Education The search room is headed by reference archivist whose responsibility is to help the users to satisfy their demands. When users arrive in search room it is the

Archives retrieval refers to locating a particular document, file or record and delivering it for use. Or it refers to locating an archival material and delivering it for use by archival users. Finding aids: They are also referred to as quick reference tools. Finding aids refers to a descriptive form that provides information about the

It refers to the process of physically organizing records to reveal their contents and significance in accordance with the accepted archival principles of provenance and original order.  Principles of arrangement Principle of provenance Principle of original order  Principle of provenance Provenance means source or origin (where the records came from) Principle of provenance refers to

This is a process by which Archives add to their holdings (collection) by accepting archival materials as donation, transfers, purchases or loan. Or It’s a process by which archives physically secure materials through Donations, purchase, gifts, loaning, transfer, legal deposit, bequest/will and re-institution. Acquisition is done after record survey and record appraisal has been done

The management of records in both small / large organisation involves large investment in personnel, supplies, equipment and office floor space. Record storage refers to the equipment and systems used to file records during their useful lifetime in an organisation. Because the purchase of equipment involves spending money a conscious effort must be made to

Archives can be defined in three different ways depending on the contract: The Archival program The building housing archival materials The Archival materials themselves Definition of terms Archives refer to records, usually but not necessarily non-current records, of enduring value selected for permanent preservation. It can also be defined as a building that houses records

INRODUCTION TO ARCHIVAL STUDIES NOTES RECORDS STORAGE NOTES ACQUISITION OF ARCHIVES NOTES ARCHIVES ARRANGEMENT AND DESCRIPTION NOTES ARCHIVES RETRIEVAL NOTES SECTIONS / UNITS IN AN ARCHIVAL INSTITUTION NOTES SECURITY OF ARCHIVES / RECORDS NOTES THE VALUE OF ARCHIVES AND THE ROLE OF THE ARCHIVIST NOTES FILING CLASSIFICATION SYSTEM NOTES RECORDS MANAGEMENT BASICS NOTES